Quick Order
A meeting room or conference room is like the heart of an office: decisions are made, new ideas are presented, new clients are met. That’s why it’s important to have a well designed meeting room, here are some tips on how to achieve that.
Size of the room
How many workers do we have? Can they all fit in the room? What is the maximum capacity? How many clients can we accommodate at our meetings?
These are all questions you need to take into consideration for choosing the size of the meeting/conference room. Having a room that is too big can create uncomfortable distance between the staff and the clients, making conversations stale and maybe even awkward.
A room that is too small can easily be overcrowded and interfere with someone’s personal space, creating again an uncomfortable atmosphere, so choose the room’s size wisely.
The right table configuration
After considering the size of the room and the maximum capacity you can now choose the best table for the meeting room. The colour, texture, type of wood, design, etc… depends on the current design and aesthetic your company has; the type of tables you use in the office, the colours of your company and the purpose the meeting room wants to convey. For example, if most of the tables in the office are made out of black oak, it would be the smarter choice to choose a black oak table for the meeting room. The same goes for the chairs. Choose ergonomic, aesthetically pleasing chairs, so that the staff and clients can sit comfortably and they fit with the office’s style.
Placement of the room in the building
Not only is the size of the room and the design of the table configuration important, but also the placement of the room. Choose a spot in the building where sounds like an ongoing construction site and cars can’t be heard, that way the meeting won’t be disrupted by unnecessary noise.
Lighting conditions
Having natural light is always better and healthier, but make sure that the windows are covered with shades and blinds, so that no piercing sunray distracts anyone in the room. Use bulbs that don’t radiate too much heat and avoid using overhead lighting or use as little as possible. If the room is usually packed with people for meetings, use OLED lighting (organic light-emitting diode).
Presentation Aids
Most meeting rooms have some sort of medium to present new ideas, statistics or designs to the staff or clients. Choose something that is easily manageable and fitting for the current age of technology, like an interactive board or a digital projector.
If you think something more basic and “old school“ would fit better in the room, use an overhead projector or a white board and write on it with board markers. Always try to have a flipchart with markers and ‘Post it‘ notes to capture any ideas or brainstorming which might occur int the meeting.
A meeting room or conference room is like the heart of an office: decisions are made, new ideas are presented, new clients are met. That’s why it’s important to have a well designed meeting room, here are some tips on how to achieve that.
Size of the room
How many workers do we have? Can they all fit in the room? What is the maximum capacity? How many clients can we accommodate at our meetings?
These are all questions you need to take into consideration for choosing the size of the meeting/conference room. Having a room that is too big can create uncomfortable distance between the staff and the clients, making conversations stale and maybe even awkward.
A room that is too small can easily be overcrowded and interfere with someone’s personal space, creating again an uncomfortable atmosphere, so choose the room’s size wisely.
The right table configuration
After considering the size of the room and the maximum capacity you can now choose the best table for the meeting room. The colour, texture, type of wood, design, etc… depends on the current design and aesthetic your company has; the type of tables you use in the office, the colours of your company and the purpose the meeting room wants to convey. For example, if most of the tables in the office are made out of black oak, it would be the smarter choice to choose a black oak table for the meeting room. The same goes for the chairs. Choose ergonomic, aesthetically pleasing chairs, so that the staff and clients can sit comfortably and they fit with the office’s style.
Placement of the room in the building
Not only is the size of the room and the design of the table configuration important, but also the placement of the room. Choose a spot in the building where sounds like an ongoing construction site and cars can’t be heard, that way the meeting won’t be disrupted by unnecessary noise.
Lighting conditions
Having natural light is always better and healthier, but make sure that the windows are covered with shades and blinds, so that no piercing sunray distracts anyone in the room. Use bulbs that don’t radiate too much heat and avoid using overhead lighting or use as little as possible. If the room is usually packed with people for meetings, use OLED lighting (organic light-emitting diode).
Presentation Aids
Most meeting rooms have some sort of medium to present new ideas, statistics or designs to the staff or clients. Choose something that is easily manageable and fitting for the current age of technology, like an interactive board or a digital projector.
If you think something more basic and “old school“ would fit better in the room, use an overhead projector or a white board and write on it with board markers. Always try to have a flipchart with markers and ‘Post it‘ notes to capture any ideas or brainstorming which might occur int the meeting.
